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 Stack
Test Reports via E-Mail
"The
Central Florida FDEP Establishes a STREM Committee"
In
June 2001, a committee for improving electronic stack
test reports was established. The committee consists
of 4 power plant representatives, and 4 Florida Department
of Environmental Protection people. The name of the
committee is STREM, stack test reports via e-mail.
It all began with this message from Garry
Kuberski, FDEP:
May 24, 2001
Over the next few weeks the Central District Office
will be initiating a pilot project for the electronic
submittal of stack test reports. This is a pilot project
in the Central District only. I believe the electronic
stack test report would have advantages to both the
DEP and the permit holder. The advantages would be
reduced cost of preparing, mailing, and filing reports.
After May 1, 2001 you will have the option of electronically
submitting the stack test report to the Central District
office. If you do not choose the electronic option,
the stack test reports can be submitted in the usual
manner. Do not electronically submit stack test reports
to other DEP offices.
Recently, the DEP Central District Office began using
an electronic signature on various documents for e-mail.
This same technique could be used to satisfy the certification
requirement for stack test reports. A test report
without the certification would be considered incomplete.
If it is not possible to use an electronic signature,
a hard copy of the certification page could be mailed.
If you would like to try an electronic submittal of
a stack test report, let me know and I will coordinate
the effort and try to find answers for questions that
may come up. Also, I would like to have your comments
about the advantages and disadvantages of electronic
submittal of stack test reports.
Followed by this e-Mail message:
Beginning May 1, 2001 the Central District Office
will begin a pilot project for electronically submitted
stack test reports from power plants located in the
Central District. This is a pilot project in the Central
District only. Do not electronically submit stack
test reports to other DEP offices.
Questions and answers about this project are listed
below:
1. What e-mail address should the stack test reports
be sent to?
Send them to: Garry.Kuberski@dep.state.fl.us
2. How do we submit an electronic report certification?
For a Title V permit, the stack test report certification
must be signed by the RO (Responsible Official) An
electronic signature will be accepted. This would
require the software and hardware necessary to place
an electronic signature on a document. Also, a scanned
copy of the report certification will be accepted.
3. Are you accepting electronic submittal of all stack
test reports?
No. We are presently limiting the electronic submittal
to power plant stack tests in the Central District.
We may accept others in the future. Once this pilot
project is refined, we expect to make this method
of reporting more inclusive.
4. Will electronic submittal require standardized
forms?
At present there are no standard stack test forms.
It is anticipated that a standard form will result
from this project. The stack test report can be in
any format you choose. The stack test report should
not be different just because it is sent electronically.
5. If we choose the electronic option will a hard
copy of the report also
be required ?
No, a hard copy will not be required. You may, at
first, want to keep a hard copy as a backup. One of
our objectives is to file the reports electronically.
6. Will we get a feedback report that you have received
our submittal ?
Yes, we will send an e-mail back saying that the report
was received. Garry Kuberski can document receipt
of the report.
7. Can you accept Microsoft Word and Excel documents?
Yes, most Department computers are equipped with Word
and Excel.
8. How do we submit field data sheets, laboratory
data and post test
calibration data?
Manually completed forms or strip charts can be scanned
and included in the electronic report. As long as
they are legible, we will accept electronic copies.
If they are not legible, they must be mailed.
9. Is there a size limit to e-mail attachments?
I am not aware of any size limitation - however, some
particular files, i.e. self-extracting or files that
end with .exe, .com, .bat, etc., as well as files
with imbedded macros will NOT come through.
10. Is there an electronic VE form available from
the Department?
An electronic VE form is being developed. However,
we want to fully develop
the application before we distribute it to anyone
outside our offices.
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"Stack Test Reports via E-Mail"
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STREM
